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The 5 Biggest Pain Points of Facility Management and How Day Porter Cleaning Can Help

Aug 11, 2023 6:30:00 AM / by The Pegasus Team

Facility management is a crucial component of maintaining the optimal function and aesthetics of commercial properties. 

From office buildings to shopping malls, the smooth operation of these facilities determines their efficiency, safety, and overall experience for users. If you are responsible for the operation of a commercial facility that receives any level of daily traffic, you will likely be familiar with many of the challenges and pain points that can impact the functionality and presentation of their properties. 

If you’ve considered outsourcing various aspects of your facility management, then Day Porter services might be the right option. Day porters are essentially staff on call during business hours that assist with cleaning, maintenance, and various operational aspects of your facility’s comings-and-goings.

Unlike janitorial staff, which typically work off-hours during downtime to avoid interruption of business activities, day porters operate during normal business hours and are an active and visible part of the facility itself.

In this article, we delve into the five biggest pain points of facility management and discuss how hiring a day porter service can solve these problems and lead to greater cleanliness, functionality, and quality of operations for you facility:


Continuous Maintenance and Upkeep:

Every commercial, office, retail, or industrial facility undergoes wear and tear daily. From spills in hallways to overflowing trash bins, the appearance and sanitation of a facility can quickly deteriorate without regular attention.

Facility managers find it challenging to maintain a consistent level of cleanliness throughout the day, especially in high-traffic areas.

This is where your day porter comes in. Day porters work during the facility's operating hours, ensuring that common areas are continuously monitored and maintained. Their presence ensures that issues like spills are addressed immediately, reducing messes that arise and maintaining the aesthetic appeal of the space. The ongoing maintenance and upkeep can be among the most demanding aspects of maintaining any facility, and having someone onhand that can quickly address any typical issues that arise is a solid bet for running a top-notch facility.


First Impressions and Aesthetic Appeal

The appearance of a facility plays a critical role in shaping first impressions. Dirty windows, unkempt lobbies, or unsightly restrooms can severely impact a visitor's perception of your business or commercial space, potentially harming its reputation. Facility managers often struggle with ensuring that every corner of the property looks inviting at all times.

To address this, day porters focus on high-visibility and high-traffic areas, ensuring they remain clean and presentable. From cleaning windows to tidying up lobbies and common areas, they play an indispensable role in upholding the facility's image. This real-time maintenance ensures that first impressions are consistently positive. Additionally, customers, other employees, and anyone else visiting the facility will usually notice the presence and operation of the day porter, which can in-and-of-itself help with maintaining the impression and appeal of the overall facility.


Managing Unexpected Issues

No matter how well-prepared a facility management plan may be, unexpected issues arise. A sudden conference might lead to more foot traffic, a malfunctioning restroom could lead to queues, or an event might generate more waste than anticipated. Such unforeseen challenges can overwhelm facility management teams or shift-working janitorial teams who are unprepared for out-of-the-ordinary events.

Having a day porters handy can offer an on-the-spot problem resolution. Their real-time presence allows them to immediately address emerging challenges of all types, whether that be surplus trash, unexpected messes, or even just setting up signage to direct foot traffic throughout the facility.

Day porters can quickly and easily manage extra waste, report malfunctions for swift repairs, and assist in setting up or cleaning post unexpected events. Their proactive role reduces the burden on facility managers, ensuring smooth operations even amidst unplanned scenarios.


Ensuring Health and Safety

In a post-pandemic world, the importance of health and sanitation is paramount. Facility managers are under immense pressure to maintain exceptional hygiene standards, reduce health risks, and ensure the safety of all occupants. This requires constant sanitation, monitoring, and quick responses to health hazards. You simply cannot afford even the appearance of unsanitary conditions, much less the underlying health risks they pose.

A good day porter is trained in basic health and safety protocols and understands where and how to properly disinfect surfaces, follow standards such as using fresh rags and mop water, and taking other basic precautions. Their continuous presence means that sanitation tasks, like wiping down frequently touched surfaces such as door knobs, tables, and chairs, can be done multiple times a day.

They also monitor restrooms for cleanliness and stock levels, ensuring that soap and hand sanitizers are always available. By swiftly addressing potential health hazards, they contribute significantly to creating a safer health environment.


Communication and Feedback

For facility managers, timely feedback on the various elements of facility operations is crucial to make improvements. However, receiving real-time feedback on cleanliness, repairs, or other issues can be challenging. Without timely communication about maintenance issues such as leaks, exposed wiring, peeling paint, and other issues that are not necessarily within the day porter’s scope, small problems can escalate.

Your day porters act as the eyes and ears on the ground. They are often the first to notice issues or receive feedback from visitors and employees regarding issues and hazards. Their direct line of communication with facility managers means that problems are reported and addressed promptly. This immediate feedback loop ensures that the facility remains in top condition and that user grievances are minimized.

In conclusion, the role of Day Porter Cleaning services is not just about cleanliness but extends to the broader spectrum of facility management. Their proactive, real-time approach addresses many of the challenges facility managers face daily.

With over 50 years in the cleaning business, Pegasus Cleaning’s Day Porters bridge the gap between daily wear and tear and the impeccable presentation of commercial properties.

To learn how our Pegasus Day Porter service can minimize the hassle of facility management, contact our team today.

Posted in: day porter services

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